Application Checklist

Application Checklist

Applications for the first round of the Small Landlord Emergency Grant (SLEG) Program are now closed. 
Applications will be reviewed in a computer-randomized order to give each application an equal chance of being funded. Applications will be evaluated for eligibility and completeness. You will be able to check the status of your application through the application portal. If your grant application has been conditionally approved by NJHMFA reviewers, you will be notified through the application portal and alerted by email.

This Application Checklist will guide you through the information and materials you’ll need to prepare and submit your SLEG application(s). Applications will be evaluated for eligibility and completeness.

Cover of the annotated SLEG application

A sample SLEG application
is available for preview.

Cover of the annotated SLEG application in Spanish

A sample SLEG application
is available for preview in Spanish.

Annotated applications are also available in Italian, Korean, Polish, Portuguese, Traditional Chinese, Simplified Chinese, Hindi, Gujarati, Tagalog and Arabic.

Want to talk to a SLEG Program Representative?
Email with your name and application number.

You will be required to create an account on the SLEG application platform using a valid email address. To register, you should use an email account to which you have regular access, since NJHMFA staff will exclusively use the platform to communicate with you. After creating an account, you may create and submit an application for your rental property. If you have multiple eligible properties, you will need to submit a separate application for each property.

Each application requires several pieces of information, including but not limited to:

    • Your name. The name of the applicant must match the name of the Primary Property Owner on record in NJDCA’s Registration Inspection Management System (RIMS), otherwise your application may be subject to denial.

    • Your Taxpayer Identification Number (TIN). If you are an individual, please enter your nine-digit Social Security Number. If you are a business entity, please refer to pages 4-5 on the IRS Form W-9 to find the appropriate Taxpayer Identification Number (SSN or EIN) to enter here.

    • Details about the rental property, including its ten-digit Property Registration Number in the NJDCA RIMS system.

    • A financial accounting of the property’s rent revenue in the four-month period immediate before the COVID-19 outbreak (December 2019 – March 2020) and the four-month period immediately after the COVID-19 outbreak (April 2020 – July 2020).

You must provide three forms of documentation to verify the information provided:

    1. Fire Certificate.
      • For each rental property, you must upload a valid fire inspection certificate, current as of December 31, 2019.
      • The certificate must be issued by an authorized local enforcement agency responsible for fire safety.
      • Make sure your fire certificate is signed and dated, otherwise your application may be subject to denial.
      • See this sample fire certificate for an example.
      • Please note: If your municipality does not issue a yearly fire certificate, or has not issued one due to COVID-19, this above requirement will be waived. However, NJHMFA reserves the right to screen the property for outstanding life safety code violations in NJDCA’s RIMS database.
    2. Bank statement(s).
      • Bank statements must account for the time periods pre- and post-COVID outbreak: December 2019 to March 2020 and April to July 2020.
      • Statements should clearly demonstrate a loss in rental revenue between these two time periods by showing payments in the first period and non- or reduced payment in the second period.
      • You are encouraged to annotate your bank statements to ensure that NJHMFA reviewers can see when revenue reductions occurred and which units in the property were affected.
      • See this sample bank statement for an example of how to mark up your documentation.
    3. Lease(s).
      • You must upload a current, executed lease for each COVID-impacted unit you list in your application, with the charged rent clearly listed.
      • If your COVID-impacted unit(s) experienced a change in tenancy between December 2019 and July 2020, you must include all leases that were executed during this time period.
      • Make sure each lease you upload is signed and dated by the landlord and tenant. Each lease should have the length of the lease clearly stated (e.g., "month-to-month," "12 months/1 year," "24 months/2 years.") Each lease should also have the rent charged per month clearly stated. If your leases do not include this information, your application may be subject to denial.
      • See this sample lease for an example.

If your grant application gets conditionally approved by NJHMFA reviewers, you will be notified through the application portal and alerted by email. At this point, NJHMFA will request bank details from you through the application portal. You will need to provide: 

  • Your bank name and address
  • Your bank’s routing number (ABA number)
  • Your bank account number

You can find these numbers on the bottom of your checks. The first set of numbers is the bank’s routing number and the second set is your account number. Please include all leading zeros.

Also required at this time will be:

  • Supporting documentation for your banking details, such as a cancelled check or confirmation/letter from your bank stating this information.
  • A completed W-9, which can be found on the IRS website.

You will have five business days from notification of conditional approval to enter your banking details into the application portal. If you fail to upload your details to the portal within this timeframe, you may forfeit the opportunity to receive your award.