Frequently Asked Questions

Frequently Asked Questions

Applications for the Small Landlord Emergency Grant (SLEG) Program are now closed.
 
Applications will be reviewed in a computer-randomized order to give each application an equal chance of being funded. Applications will be evaluated for eligibility and completeness. You will be able to check the status of your application through the application portal. If your grant application has been conditionally approved by NJHMFA reviewers, you will be notified through the application portal and alerted by email.

Program FAQs
Eligibility FAQs
Application FAQs
Application Review FAQs
Decision FAQs

Program FAQs

Q1: What is the NJHMFA Small Landlord Emergency Grant (SLEG) Program?

A1: The SLEG Program is an emergency housing assistance program designed to alleviate the negative impacts of COVID-19 financial stress for small landlords and their tenants. The Program provides grant assistance to small landlords to reimburse rent payments that have been missed or reduced in April, May, June or July 2020 due to the COVID-19 public health emergency. Participants in the Program must pass the benefit on to their tenants by forgiving the outstanding back rent and late fees for COVID-impacted units accrued between April-July 2020. Only rental properties with between 3 and 10 total units are eligible for SLEG Assistance.

 

Q2: How are SLEG award amounts determined?

A2: There are no preset minimum or maximum award amounts for this program. The grant award amount will be calculated on the basis of the number of eligible units in the property and the net rent deficit for each eligible unit for the four-month period between April and July 2020.  

For example, suppose you own a rental property in Hudson County with three 1-bedroom apartments that each have a monthly rent of $1,000. If all three of your tenants lost income and were unable to pay any rent for April, May, June, and July 2020, and your application met all of NJHMFA's criteria and standards, you would qualify for grant assistance up to $12,000.  

If, instead, two of your tenants could only pay half of their rent for all four months and the other one paid in full for April and May and none for June and July, your total grant award amount for the property would be $5,000:  

2 units x $500 net rent deficit per month x 4 months non-payment (April – July) + 
1 unit x $1,000 net rent deficit per month x 2 months non-payment (June/July) = up to $6,000 in total grant assistance  


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Eligibility FAQs

Q3: Am I eligible for NJHMFA's Small Landlord Emergency Grant Program?  

A3: To be eligible for NJHMFA's Small Landlord Emergency Grant Program, you, your property, and your rental units must meet the following eligibility criteria:  

  • You are the Primary Property Owner of a small residential rental property (i.e., not a condominium or cooperative property) in New Jersey that is registered with the New Jersey Department of Community Affairs' Bureau of Housing Inspection on the Registration Inspection Management System (RIMS) database.
  • You are NOT a government entity or public housing authority. 
  • You are current on all state and local tax obligations.  
  • Your property contains at least 3 and no more than 10 total housing units. 
  • Your property is NOT a seasonal or vacation rental property.  
  • Your property has, if available, an up-to-date fire inspection, as of December 31, 2019, from the local enforcement agency responsible for fire safety.
    • Please note: If your municipality does not issue a yearly fire certificate, or has not issued one due to COVID-19, this above requirement will be waived. However, NJHMFA reserves the right to screen the property for outstanding life safety code violations in NJDCA’s RIMS database.
  • Your property contains at least one non-vacant COVID-impacted unit that experienced a net rent deficit between April and June 2020. This means that the total rent due from the tenant in this four-month period exceeds the amount paid by the tenant during this period.
  • Rents charged to COVID-impacted unit(s) are no greater than the maximum rent thresholds listed in the table below. Please note that if a unit has an above-threshold rent for its bedroom size, that unit is wholly ineligible for assistance.

 

Bedroom Size

County in which the Rental Property is Located

Studio

1-Bedroom

2-Bedroom

3-Bedroom

4-Bedroom

5-Bedroom

Atlantic County

1,182

1,266

1,518

1,754

1,956

2,159

Bergen County

1,504

1,611

1,932

2,232

2,490

2,748

Burlington County

1,354

1,450

1,740

2,010

2,242

2,474

Camden County

1,354

1,450

1,740

2,010

2,242

2,474

Cape May County

1,202

1,288

1,546

1,785

1,992

2,197

Cumberland County

1,028

1,102

1,322

1,527

1,704

1,880

Essex County

1,496

1,603

1,924

2,222

2,478

2,735

Gloucester County

1,354

1,450

1,740

2,010

2,242

2,474

Hudson County

1,382

1,480

1,776

2,051

2,288

2,525

Hunterdon County

1,674

1,793

2,152

2,486

2,774

3,060

Mercer County

1,564

1,676

2,012

2,324

2,592

2,861

Middlesex County

1,674

1,793

2,152

2,486

2,774

3,060

Monmouth County

1,532

1,642

1,970

2,276

2,540

2,802

Morris County

1,496

1,603

1,924

2,222

2,478

2,735

Ocean County

1,532

1,642

1,970

2,276

2,540

2,802

Passaic County

1,504

1,611

1,932

2,232

2,490

2,748

Salem County

1,354

1,450

1,740

2,010

2,242

2,474

Somerset County

1,674

1,793

2,152

2,486

2,774

3,060

Sussex County

1,496

1,603

1,924

2,222

2,478

2,735

Union County

1,496

1,603

1,924

2,222

2,478

2,735

Warren County

1,448

1,552

1,862

2,151

2,400

2,648

 

Q4: I own a rental property that is not currently registered with the New Jersey Department of Community Affairs Bureau of Housing Inspection. Can I sign up now to get access to this program?

Q4: No. You must have been registered in DCA’s RIMS database as of July 17, 2020 in order to be eligible for the SLEG Program. Check to see if you and your property are registered.

Q5: I have multiple small residential rental properties that meet the eligibility criteria. May I apply for SLEG assistance for more than one property?

A5: Yes. You may apply for assistance for more than one rental property, as long as all properties and units in question meet the eligibility criteria listed above. You only need to create one applicant account on the application platform, but you must submit a separate application for each rental property. Each of your properties will be considered separately in the computer-randomized ordering system after the application portal closes.

Q6: What if my property has multiple buildings? Do I need to submit one application per building?

Q6: You should submit one application per property. Each property has a unique ten-digit Property Registration Number in the NJDCA RIMS database. If your property has multiple buildings, they are all covered under a single application.

Q7: I am a property manager for a small rental property in New Jersey. May I submit an application for the SLEG Program?  

A7: Only the Primary Property Owner on record with the New Jersey Department of Community Affairs Bureau of Housing Inspection is eligible to submit an application for the SLEG Program. If you are the Primary Property Owner and manager of your property, you are eligible to apply. If you manage the property but do not own it, you are not eligible to apply. Instead, please request that the Primary Property Owner of your property submits the application.

Q8: I am a government entity or public housing authority. Am I eligible for SLEG assistance?  

A8: No, only private property owners are eligible for this program.  

Q9: I occupy one of the units in the small rental property I own. Am I eligible for grant assistance under this Program? 

A9: You may NOT use a SLEG award to assist an owner-occupied unit. However, the other rental units in your building may qualify for reimbursement if they meet the eligibility criteria listed in Q3.   

Please note that the maximum number of units in an eligible property, including both renter and owner-occupied units, may not exceed ten.  

Q10: I charge rents that are above the program thresholds for my county. Am I eligible for partial grant assistance? 

A10: No. Grant assistance is only available to reimburse reduced rent revenue in units whose rents fall at or below the maximum thresholds for your county. If you charge above the county limit for a unit in your property, that unit is ineligible for SLEG assistance.  

Q11: What if all of my tenants have paid their rent in full?  

A11: Any unit with no net rent deficit over the four-month period between April and July 2020 is ineligible for SLEG assistance. If all of your tenants have either (1) paid their rent in full or (2) repaid any missing rent over the course of this period, your property is not eligible for SLEG assistance.

Q12: What if my tenant receives rental assistance or has requested that their security deposit be put toward their rent pursuant to EO 128?

A12: Any rent paid on behalf of the tenant by another source or from their security deposit will count as received rent for the purposes of a rent deficit calculation. For example, if your tenant couldn't pay rent in June or July but requested that their security deposit be used in place of June's rent, then that tenant's unit would only eligible for one month of reimbursement for July.   

Q13: Does SLEG assistance cover late fees incurred by tenants during the eligible period?

A13: The SLEG grant will reimburse for rent nonpayment, but if you receive a SLEG grant, you must also waive late fees accrued by tenants living in assisted units between April and July 2020.

Q14: Do I need to apply for assistance for all of the units in my rental property if some of them do not meet the eligibility requirements?

A14: No. Any request for assistance for units that are ineligible based on the criteria established in Q3 will be denied. Q11, Q12, Q13, and Q14 describe specific circumstances in which you should only apply for assistance for a subset of the rental units in your property.

Q15: What if only some of the units in my building meet the maximum rent thresholds?  

A15: Requests for SLEG assistance for units with above-threshold rents will be denied. However, SLEG assistance for units with at- or below-threshold rents in the same property may be granted.

Q16: What if only some of the tenants in my building have missed or reduced their rent payments since COVID-19 hit?  

A16: You should only apply for SLEG assistance for units that have missed or reduced rent payments in April, May, June, or July 2020.

Q17: What if some my tenants were not current on their rent even before COVID-19?

A17: The SLEG Program application will ask you to account for the rent paid before the COVID-19 outbreak in March. If the net rent deficit for the four months preceding the COVID-19 outbreak (December 2019 – March 2020) is greater than the net rent deficit for the four months following the COVID-19 outbreak (April – July 2020), then that unit will be ineligible for assistance because rent non-payment cannot be reasonably attributed to COVID-19. Only units where the non-payment of rent from April to July 2020 exceeds rent deficits pre-COVID will be eligible.

Q18: What if units in my building have been vacant during the COVID-19 emergency?

A18: Only occupied units are eligible for assistance under the SLEG Program. No reimbursement will be provided to a unit that has been vacant during the award period April – July 2020. COVID-impacted units that were vacant before the COVID-19 outbreak in March 2020 but were occupied after March may be eligible for assistance as long as all other eligibility criteria are met.

Q19: What if my property has both commercial and residential space?

A19: SLEG assistance is only available to those applicants with residential rental units that were occupied by tenants between April and July 2020. The New Jersey Redevelopment Authority is running a Small Business Lease Emergency Assistance Grant program for commercial tenants and landlords. To avoid federal Duplication of Benefits, properties that apply for federal assistance from one or more programs must disclose this to all relevant agencies.


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Application FAQs

Q20: How do I apply for the SLEG Program?

A20: In order to apply for this Grant, you will need to create an account on the application platform using a valid, accessible email address that you check regularly. Once you have created an account, you may create and submit an application for your rental property. If you have multiple eligible properties, you will need to submit a separate application for each property. You will need to provide contact, tax, and financial information for each application, as well as supporting documentation to verify the information you provide. The online application will open at 9 AM on August 19 at www.njhousing.gov/rentals/sleg.

Q21: Do I need Internet to apply? How can I submit an application electronically?

A21: You will need Internet access to submit an application. You can access the application portal via computer or a web-accessible mobile device or tablet. We suggest using Firefox or Chrome for the best experience.

Q22: Who is authorized to submit an application for a rental property on NJHMFA's application platform? 

A22: Only the Primary Property Owner, as registered with NJDCA’s Bureau of Housing Inspection, is authorized to submit an application for the rental property.   

Q23: Will the application be available in multiple languages?

A23: NJHMFA will provide the online application in English and Spanish. NJHMFA has contracted for interpretation services to support speakers of at least additional languages: Arabic, Mandarin, Cantonese, Gujarati, Hindi, Italian, Korean, Polish, Portuguese, and Tagalog. Translated versions of the application itself will be available in advance of the portal opening.

Applicants can contact languagehelp@njhmfa.gov to receive a call within one business day from a representative who can communicate with them in their primary language.

Q24: Do I need an email address to submit an application? 

A24: You will need a valid, accessible email address that you check regularly in order to create an account on the application portal and submit an application. NJHMFA will also use this email address to alert you of the decision on your application and to request banking details for electronic award payment. Given the short timeframe to cure issues with your application (5 business days) and upload banking details upon conditional award (5 business days), please make ensure that you are checking this email consistently, especially spam/junk folders.

Q25: What information will I need to assemble for my application?

A25: You will need contact and tax information about yourself (i.e., the Primary Property Owner) and financial information about your property and housing units. Information includes, but is not limited to:

    1. Your Taxpayer Identification Number. If you are an individual, please enter your nine-digit Social Security Number. If you are a business entity, please refer to pages 4-5 on the IRS Form W-9 to find the appropriate Taxpayer Identification Number (SSN or EIN) to enter here.
    2. Details about the rental property, including its ten-digit registration ID for the New Jersey Department of Community Affairs Registration Inspection Management System (RIMS).
    3. A financial accounting of your property’s rent revenue in the four-month period leading up to the COVID-19 outbreak (December 2019 – March 2020) in New Jersey and the four-month period after the COVID-19 outbreak (April 2020 – July 2020).

Q26: What if I don’t know my Property Registration Number?

A26: Sign into the NJDCA RIMS system to find your Property Registration Number.

Q27: What documentation will I need to provide to qualify for the program?  

A27: You will need to provide three forms of documentation to verify the information you enter into the web application.

    1. Fire Certificate. A fire inspection certificate, current as of December 31, 2019, issued by an authorized local enforcement agency for fire safety in the rental property’s municipality. The certificate must be signed and dated. See an example.  If your municipality does not issue a yearly fire certificate, or has not issued one due to COVID-19, this above requirement will be waived. However, NJHMFA reserves the right to screen the property for outstanding life safety code violations in NJDCA’s RIMS database.
    2. Bank statement(s). Bank statements must account for two time periods: December 2019 to March 2020 and April to July 2020. Statements should clearly demonstrate a loss in rental revenue between these two time periods. You are encouraged to annotate your bank statements to ensure that NJHMFA reviewers can easily understand when revenue reductions occurred and which units in your property were affected. See an example.
    3. Lease(s). You must upload a current, executed lease (with date and signatures of landlord and tenant) for each unit listed in your application. If any of your units experienced a change in tenancy between December 2019 and July 2020, you must include all leases relevant during this time period. For instance, if the tenant currently occupying Unit 1A of your rental property moved in in May 2020, you will need to include their current executed lease, as well as the executed lease for the tenant who occupied the unit between December 2019 and May 2020. See an example.

Q28: What if my municipality doesn’t issue a yearly fire inspection certificate?

A28: All applicants will be required to demonstrate that their building meets basic fire and safety requirements. If your municipality does not issue a yearly fire certificate, or has not issued one due to COVID-19, NJHMFA reserves the right to screen the property for outstanding life safety code violations in NJDCA’s RIMS database.

Q29: What happens if there are issue(s) with my documentation?

A29: If there are issue(s) with your application documentation that NJHMFA reviewers are unable to resolve, you will be alerted by email. You will have 5 business days from notification to cure the issue(s); we will hold your place in the review line for this cure period, but failing to cure within the allotted time frame jeopardizes your chance of receiving a grant.

Q30: What if my tenant’s method of rent payment is cash?

A30: If your tenant pays rent in cash, and you have evidence of the deposit of your tenant’s cash rent in a bank statement, that tenant’s unit will be eligible for reimbursement as long as their unit meets all other eligibility criteria. If you are unable to demonstrate deposit of your tenant’s cash payment into a bank account, that tenant’s unit will be ineligible for reimbursement.

Q31: Can I make changes or corrections to my application once it’s been submitted?

A31: No, you may not make changes or corrections to your application once it’s been submitted. The only action you may take on your application after submission is to rectify issue(s) identified in your documentation by NJHMFA reviewers, as described in the previous question.

Q32: Where do I go to submit an application? 

A32: Once the application portal launches, it can be found by navigating through NJHMFA’s SLEG Program webpage.

Q33: What is the application period for submitting an application? 

A33: The portal will open on Wednesday, August 19, 2020 at 9 AM and close on Wednesday, August 26, 2020 at 1 PM.


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Application Review FAQs

Q34: What if NJHMFA reviewers find a discrepancy between the information I input into the web form and the documentation I submit?

A34: NJHMFA will use the documentation you provide as the authoritative source of information for your application. If NJHMFA reviewers identify issue(s) with your documentation, they will provide you with a 5 business day cure period in which to rectify the issue(s).

Q35: If I get asked to cure an issue with the application, does that mean I am getting funding?

A35: Not necessarily. NJHMFA reviewers will ask for a cure when they need to clarify something about your application. Only after they receive an eligible and complete application will reviewers be able to make a determination about the outcome of your application.

Q36: What is a Duplication of Benefit?

A36: On the application, you will need to complete a Duplication of Benefits (DOB) Affidavit that lets NJHMFA know if you’ve applied to other CARES Act-funded programs. A DOB occurs when an entity receives assistance from multiple sources for the same need. To avoid a DOB, NJHMFA will reduce the SLEG Grant amount by the amount of other assistance received for the same need. If the need is greater than all assistance provided, there is no DOB.


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Decision FAQs

Q37: In what order will applications be processed?

Q37: To ensure that all applicants have an equal opportunity to submit a complete application, we will use a computer program to randomize the order in which applications are reviewed and awarded.

Q38: How long will it take for my application to be processed? 

A38: NJHMFA intends to process SLEG applications as quickly as possible, and will do our very best to keep you updated on the status of your application. Unfortunately, at this time, we are unable to provide a time estimate for application processing. However, be sure to check your email spam or junk folder so as not to miss a message from us. You may also log into your account for regular updates on the status of your application.

Q39: Will I be able to check the status of my application online?

A39: Yes, you will be able to check the status of your application online through the application portal. NJHMFA will also notify you through the application portal and via email. Please be sure to check your junk or spam folders.

Q40: How will I receive the funds if approved for this grant? 

A40: If your grant application has been conditionally approved by NJHMFA reviewers, you will be notified through the application portal and alerted by email. At this point, NJHMFA will request bank details from you through the application portal. You will need to provide: 

  • Your bank name and address
  • Your bank’s routing number (ABA number)
  • Your bank account number

You can find these numbers on the bottom of your checks. The first set of numbers is the bank’s routing number and the second set is your account number. Please include all leading zeros.

Also required at this time will be:

  • Supporting documentation for your banking details, such as a cancelled check or confirmation/letter from your bank stating this information.
  • A completed W-9, since we will be issuing Form 1099s to all grantees.

You will have five business days to enter your banking details into the application portal. If you fail to upload your details to the portal within this timeframe, you may forfeit the opportunity to receive your award.

Q41: What happens after I receive my award?

A41: Tenants in assisted units in your rental property will be notified by mail of your award to ensure that you forgive outstanding back rent and late fees accrued in their unit between April and July 2020.

Q42: Can I file an appeal if my application is denied?

Q42: Applicants will be notified in the denial letter as to whether or not an appeal will be considered and, if it will be, the process to follow. Applicants will have 10 business days to file an appeal with NJHMFA after receiving their letter. 

 

Still have questions? Call our Hotline Toll-Free at 866-280-9756 or email sleg@njhmfa.gov. 


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